This privacy statement provides information about the processing and the protection of your personal data
Processing operation: Transmission of personal data to the Italian Health Authorities in the context of the Covid-19 vaccination campaign Data Controller: DG HR.D.5Record reference: DPR-EC-09708.3
1. Introduction
The European Commission (hereafter ‘the Commission’) is committed to protecting your personal data and to respecting your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure the protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.The information in relation to the processing operation “Transmission of personal data to the Italian health authorities in the context of Covid-19 vaccination campaign” undertaken by DG HR.D.5 is presented below.2. Why and how do we process your personal data?
Purpose of the processing operation: DG HR.D.5 collects and uses your personal information to implement the vaccination plans in the context of COVID-19.In the context of vaccination against COVID-19, in Italy the implementation of the vaccination plans are under the responsibility of the National Health Authorities (Ministero della Salute). In particular, by Ordinance N.7/2021, the Italian authorities have announced that all people belonging to EU Institutions, including active/retired staff and their dependents, residing on the Italian territory and regardless of the registration in the Italian Health System, will be included in the national vaccination campaign.With a view to ensure that all Commission staff, pensioners and their family members, residing on the Italian territory, covered by the JSIS scheme and not registered in the Italian Health System, are included in the Covid-19 vaccination campaign it is indispensable to provide their identification and contact data to the National Health Service. This also refers to Seconded National Experts, trainees and intra-muros service providers, even though they are not covered by the JSIS, and in case they want to participate in this Covid-19 vaccination campaign.Are also included: former Contract Agents/Temporary Agents who are unemployed and still covered by the JSIS.Data transmission must be carried out in accordance with a normalized format, so that importation can be carried out successfully without manual intervention. Based on the Commission Decision C(2021)1558 of 5.03.2021 on the transmission of personal data of Commission staff, pensioners and their family members to the national health authorities in the framework of the vaccination against COVID-19, and on specific consent by the data subjects, the Commission will offer to staff based in Italy (including pensioners and family members) the possibility to introduce - through the SSNCovid web form - their data in a file for subsequent transmission to the Italian Health Ministry (Sistema TS) as well as to local related health authorities.Periodically, the Ispra Medical Service exports new and modified records from SSN Covid web portal and transfers them to the relevant health authorities using a secure protocol.The Italian Health Ministry will generate a personal TS Identification number that will be therefore communicated by the Ispra Medical Service to the data subjects.
Your personal data will not be used for an automated decision-making including profiling.