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Framework Contract on GMES initial operations: emergency mapping validation service
JRC/IPR/2012/G.2/007/OC

The GMES initial operations — emergency management service is intended as an operational service offered to the authorised users active in the field of crisis management in the EU Member States, the European Civil Protection Mechanism, the Commission's Directorates-General (DGs) and the participating executive agencies and international humanitarian aid.

The core character of the GIO-EMS service lies in the provision upon activation by the authorised user of timely and accurate information derived from satellite imaging sensor data in all phases of the emergency management cycle. The information generated by the service can be used as supplied by the contractor (e.g. as digital or printed map outputs) or further combined with other data sources (e.g. as digital feature sets in a geographic information system (GIS)) to support analysis and decision-making processes of emergency managers.

The implementation of the GIO-EMS service foresees 3 different modules, where two modules (1. mapping in rush mode and 2. mapping in non-rush mode) have already been contracted at the beginning of 2012.

The 3rd module, the emergency mapping validation service provision - object of the present call for tender - is tailored to the on-demand verification of a sample of service outputs produced by the rush mode or non-rush mode services, and includes external quality control, validation of thematic information content and comparison to alternative information sources related to the emergency context.

  • Type
    Open Call
  • Institute/Directorate
    IPSC

Business sector (CPV)

  • 79430000: Crisis management services
  • 79400000: Business and management consultancy and related services
  • 71354000: Map-making services

References

  • Prior information notice
    2012/S 66-106929
  • Contract notice
    2012/S 122-201254
  • Corrigenda(s)
    2012/S 139-231659
  • Launch date
    28/06/2012
  • Documents available until
    13/08/2012
  • Deadline date for submitting Questions
    06/08/2012
  • Tender deadline
    13/08/2012
  • Date of opening of offers
    20/08/2012 14:30

Tendering documents

Contacts between the contracting authority and tenderers are prohibited throughout the procedure save in exceptional circumstances and under the following conditions only:

Before the final date for submission of tenders:
  • At the request of the tenderer, the contracting authority may provide additional information solely for the purpose of clarifying the nature of the contract.
  • Any requests for additional information must be made in writing only to jrc-ipsc-procurement@ec.europa.eu. Requests for additional information received less than five working days before the closing date for submission of tenders will not be processed (for practical reasons).
  • The Commission may, on its own initiative, inform interested parties of any error, inaccuracy, omission or any other clerical error in the text of the call for tenders.
  • Any additional information including that referred to above will be made available on this site (tenderers who have requested the specification) (candidates invited to tender).
After the opening of tenders:
  • If clarification is required or if obvious clerical errors in the tender need to be corrected, the contracting authority may contact the tenderer provided the terms of the tender are not modified as a result.
  • In case of negotiated procedure, the contracting authority may negotiate with tenderers the offers they have submitted, in order to adapt them to the requirements set out in the contract notice, tender specifications or any additional document and in order to find the tender offering best value for money. During negotiations equal treatment of all tenderers will be ensured.

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